Shape: An exciting, visionary, and international place to work

Join one of the most exciting Danish tech companies in the medical device industry and make an impact. We are currently looking for Administrative Assistant to join our team in Szczecin.

Administrative Assistant is responsible for the day-to-day front desk operations as well as providing administrative and organizational support to the office. This is a support role focused on ensuring smooth service for employees and visitors, and contributing to the efficient daily functioning of the office and its infrastructure.

Responsibilities:

Front Desk Operations

- Managing the reception area and welcoming guests in line with company standards

- Registering visitor arrivals and notifying employees of their guests

- Handling incoming calls and correspondence, including routing them appropriately

- Managing incoming and outgoing mail

Administrative Support

- Supporting day-to-day administrative tasks within the office

- Ordering office supplies and ensuring their availability

- Assisting in preparing documents, reports, and office materials

- Supporting meeting organization (e.g., preparing meeting rooms, arranging catering)

Facility Support

- Supporting the maintenance of order and organization within the office space

- Reporting faults and technical issues to relevant persons or vendors

- Assisting in monitoring the condition of office equipment (e.g., kitchen, meeting rooms)

- Supporting communication with cleaning services and other vendors

- Replenishing basic supplies in common areas (e.g., kitchens, meeting rooms)

Organizational Support

- Assisting with preparation for guest visits (e.g., badges, meeting rooms)

- Providing logistical support for internal events (e.g., preparing materials and spaces)

Requirements:

• Good organizational skills and attention to detail

• Strong communication skills and a positive attitude

• Ability to work effectively in a team

• Basic knowledge of MS Office

• English proficiency at B2 level

• Willingness to learn and develop

We offer:

• Attractive office with relax zones located in Szczecin, Poland.

• A vibrant and international environment with social, diverse, and highly skilled and cooperative colleagues.

• Fresh fruits, delicious and healthy lunches cooked by our canteen.

• We provide a great social work environment with many optional activities.

• Language courses with qualified teachers.

We encourage all relevant applicants to apply. We are committed to celebrating human diversity, and we trust that the best way to reach outstanding business results, is by welcoming diverse people into our community.

 In compliance with the Whistleblower Protection Act, we inform candidates that an internal whistleblowing channel is available within our organization.

About us

3Shape started with a simple idea - to make 3D scanning better. First, we applied it to the hearing industry, then we succeeded in dentistry. Twenty years later, 3Shape has 2,000+ employees globally. With the help of dental professionals and amazing colleagues we’re creating award-winning scanning and CAD/CAM solutions to change dentistry together! Together, we contribute to a better world. Experience the everyday #lifeat3Shape across the globe on LinkedIn.